Purpose
As a member of the Project Management Office (PMO), the Team Leader: Project Coordination will provide leadership, oversight, and strategic direction for project coordination activities across a portfolio of large-scale infrastructure projects. This role ensures the project coordination team consistently applies coordination standards, governance frameworks, and project controls.
Requirements
Project Coordination Support.
Lead and mentor project coordinators in supporting project managers with the planning and execution of project activities in line with established project management methodologies.
Ensure proactive monitoring of project schedules, milestone achievement, and resource utilisation across all projects.
Collaborate with project managers to resolve scheduling or resource conflicts and support risk mitigation planning.
Monitor project progress, identify any deviations from the plan, and work with the project manager to address any issues.
Communication and Reporting.
Maintain and update project documentation, including project plans, schedules, and reports.
Drive effective communication flow between internal teams, project managers, external vendors, and stakeholders.
Oversee the development and maintenance of all project documentation, ensuring accuracy, consistency, and compliance with PMO standards.
Consolidate status reports, dashboards, and performance summaries for senior leadership and project sponsors.
Supervise on-site administrative clerks or coordination personnel to ensure streamlined operational support.
Administrative Tasks.
Lead the coordination and facilitation of key project meetings, ensuring preparation of agendas, minute-taking, and action tracking.
Champion administrative efficiency by standardising support procedures and aligning them with PMO priorities.
Policies and Documentation Control.
Assist in the development and implementation of project policies and procedures.
Ensures project documentation is maintained and updated.
Assists in maintaining records for budget reviews and financial reporting.
Continuous Improvement.
Contributes to the enhancement of project coordination processes and practices.
Identify opportunities to refine and enhance project coordination processes, tools, and templates.
Foster a culture of continuous improvement within the project coordination function.
Support training and onboarding of new coordination staff and contribute to skills development within the PMO.
Qualifications/Experience
Bachelor’s degree in project management, Engineering, Business Administration, Law or a related field. (NQF level 7).
Minimum 8 years of experience in project coordination or management within the infrastructure, construction, or engineering sectors.
Certification in Project Management (PMP, PRINCE2, or equivalent) is highly desirable.
Proven track record of supporting project teams to deliver within scope, time, and budget.
Proficiency in project management software (e.g., MS Project, Primavera) and MS Office
Suite.
Strong understanding of project management principles and methodologies.
Excellent organisational skills, with the ability to manage multiple tasks and projects simultaneously.
Ability to identify issues and implement effective solutions promptly.
Basic financial management and reporting knowledge.
Valid driver's license with own transport.
Personal attributes
Exceptional communication and interpersonal skills, capable of working effectively with all levels of staff and stakeholders.
Strong attention to detail and accuracy.
Ability to work collaboratively with and within a team.
Ability to work under pressure and manage deadlines.
Closing date
13 May 2025